Our client, a private family office, is looking to hire a star Executive/Personal Assistant to handle ranging day-to-day logistics for the General Counsel/Managing Director in their midtown west office. The successful candidate will be exceptionally organized, detail-oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive. This is a fantastic opportunity to become an integral part of a small company with the ability to grow, as this role requires a 'no task is too big or too small' mentality, and will truly be all hands on deck. The client is requesting that the ideal candidate will have no more than two jobs in 15 years out of the financial services industry. This role is 5x days a week in-office.

RESPONSIBILITIES

Provide top notch Executive & Personal support to the GC/MD
Organize and coordinate full travel arrangements (domestic and international) for business and personal needs
Maintain a high-volume schedule and personal calendar and maintain contacts
Prepare and submit personal and business expenses
Schedule meetings and appointments
Screen and handle calls, provide information, take messages
Prepare correspondence
Liaise with drivers, household staff, decorator, etc., and set protocols
Coordinate kids' schedules
Coordinate dining reservations and help plan events
Brainstorm and purchase gifts and handle returns
Assist with various office needs and tasks
Run errands when needed
Tackle ongoing ad hoc projects as requested

REQUIREMENTS

10-15+ years at the same financial firm
7-10+ plus years of prior administrative support
Superb written and verbal communication skills
Excellent knowledge of administrative procedures
Detail-oriented, organized and punctual
Ability and willingness to take initiative
Proficient with Microsoft Suite
Must be dependable, hold confidentiality and possess discretion
Ability to work well independently and as part of a team
Very detail oriented
Excellent process management skills
A flexible and positive approach to the job is a must!
Bachelor's degree required

SALARY
$150-175K + discretionary bonus + profit sharing options + excellent benefits

HOURS
8/8:30am-5:30/6pm + 24/7 mentality

#IND1

Apply to Executive/Personal Assistant to General Counsel/Managing Director at Boutique Family Office in Midtown West