Our client, a private family office, is looking to hire a star Executive/Personal Assistant to handle ranging day-to-day logistics for the General Counsel/Managing Director in their midtown west office. The successful candidate will be exceptionally organized, detail-oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive. This is a fantastic opportunity to become an integral part of a small company with the ability to grow, as this role requires a 'no task is too big or too small' mentality, and will truly be all hands on deck. The client is requesting that the ideal candidate will have no more than two jobs in 15 years out of the financial services industry. This role is 5x days a week in-office.

 RESPONSIBILITIES    

• Provide top notch Executive & Personal support to the GC/MD
• Organize and coordinate full travel arrangements (domestic and international) for business and personal needs
• Maintain a high-volume schedule and personal calendar and maintain contacts
• Prepare and submit personal and business expenses
• Schedule meetings and appointments
• Screen and handle calls, provide information, take messages
• Prepare correspondence
• Liaise with drivers, household staff, decorator, etc., and set protocols 
• Coordinate kids' schedules
• Coordinate dining reservations and help plan events
• Brainstorm and purchase gifts and handle returns
• Assist with various office needs and tasks
• Run errands when needed
• Tackle ongoing ad hoc projects as requested

REQUIREMENTS

• 10-15+ years at the same financial firm
• 7-10+ plus years of prior administrative support 
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite
• Must be dependable, hold confidentiality and possess discretion
• Ability to work well independently and as part of a team
• Very detail oriented
• Excellent process management skills
• A flexible and positive approach to the job is a must!
• Bachelor's degree required

SALARY
$150-175K + discretionary bonus + profit sharing options + excellent benefits

HOURS
8/8:30am-5:30/6pm + 24/7 mentality

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