Apply to Executive Assistant to High-Profile Creative Executive in downtown NYC

Our client, a highly regarded global organization, is seeking an exceptional Executive Assistant to support a prominent, internationally recognized creative executive based in NYC. This is a truly unique opportunity to work alongside an influential figure at the highest levels of the creative and entertainment world, serving as a trusted right hand in an incredibly dynamic, fast-paced, and high-profile environment.

The ideal candidate is exceptionally polished, discreet, proactive, and resourceful, with experience supporting high-profile executives, celebrities, or VIP principals. This individual must possess impeccable judgment, a sophisticated understanding of white-glove service, and the ability to seamlessly navigate complex schedules, international travel, and relationships with influential individuals around the world. A genuine no-task-too-big-or-small mentality is essential!

RESPONSIBILITIES

• Provide high-level Executive Assistant support to a globally recognized creative executive, serving as a trusted right hand.

• Manage an extremely complex and ever-changing calendar, coordinating professional and personal commitments across multiple time zones.

• Coordinate extensive domestic and international travel, including private and commercial aviation, luxury accommodations, ground transportation, and VIP services.

• Serve as a key point of contact for high-profile individuals, business partners, and senior stakeholders, ensuring exceptional professionalism and discretion.

• Manage communications, correspondence, meeting preparation, and timely follow-up on important matters.

• Collaborate closely with personal assistants, operations teams, and other stakeholders to ensure seamless coordination of priorities.

• Maintain high-level relationships, contact databases, invitations, gifting, and other VIP touchpoints.

• Assist with special events, appearances, meetings, and other high-profile engagements.

• Manage expenses, invoices, and confidential administrative documentation.

• Anticipate needs, troubleshoot last-minute changes, and proactively develop solutions in a constantly evolving environment.

REQUIREMENTS

• 7+ years of Executive Assistant experience supporting a high-profile executive, celebrity, creative leader, or VIP principal.

• Experience within entertainment, fashion, luxury, media, or similarly high-profile environments strongly preferred.

• Exceptional polish, executive presence, discretion, and judgment, with confidence interacting with influential individuals.

• Proven experience managing complex international travel, demanding calendars, and constantly shifting priorities.

• Familiarity with private aviation, VIP travel arrangements, luxury hospitality, and white-glove service.

• Outstanding communication skills, emotional intelligence, and a warm, highly responsive approach.

• Extremely proactive, intuitive, resourceful, and capable of anticipating needs with minimal direction.

• Calm under pressure, highly adaptable, and genuinely willing to roll up their sleeves regardless of the task.

• Strong proficiency with Microsoft Office, Google Workspace, and other administrative platforms.

• Flexibility to accommodate a demanding international schedule, including occasional evenings, weekends, and travel.

SALARY

$150-165K base salary, commensurate with experience, plus benefits. 

HOURS / SCHEDULE

• Monday–Friday, approximately 9:00 AM–7:00 PM, with 24/7 mentality

• Based onsite in downtown Manhattan

• Approximately 30% domestic and international travel required.