Catch-all Receptionist/Executive Assistant/Office Manager at a Boutique Healthcare Startup in SoHo

New York, NY

Our client, a healthcare startup in SoHo, is looking to hire a catch-all Executive Assistant/ Office Manager/ Receptionist to provide key administrative support to the CEO and CTO along with a variety of special projects and general office assistance. The successful candidate will be exceptionally organized, fast-paced and tech savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an energetic, entrepreneurial firm! This role is 5x days/week in-office.

RESPONSIBILITIES

Organize and coordinate meetings, conferences, and travel arrangements
Maintain a high-volume schedule and calendar
Prepare and submit expenses reports
Screen and handle calls, provide information, take messages and schedule appointments
Prepare correspondence, documents and presentations
Greet guests, accept deliveries
Assist with upcoming office move (coordinate with vendors, buildings, etc.)
Coordinate with clients as needed and arrange corporate functions and dinners as needed
Provide general office assistance as needed including stocking fridge, ordering groceries, etc.
Ongoing ad hoc operations projects as requested
Assist with light personal work as needed (e.g. travel, dinner reservations, etc.)

REQUIREMENTS

2-4+ plus years of prior administrative support or related experience ideally within a startup space
Superb written and verbal communication skills
Excellent knowledge of administrative procedures
Detail-oriented, organized and punctual
Ability and willingness to take initiative
Proficient with Microsoft Suite
Must be dependable, hold confidentiality and possess discretion
Ability to work well independently and as part of a team
A flexible and positive approach to the job is a must!

SALARY
$85-100K (DOE) + Discretionary Bonus + Great Benefits

HOURS
8:30/9am-5/5:30pm + 24/7 availability