Our client, a new and growing asset management firm, is seeking a highly capable and proactive Executive Assistant / Office Manager to support senior leadership, including the CEO, COO, and an additional Partner, while helping oversee day-to-day office operations across their offices in New York City and Westport, CT. This is a highly visible role for someone who enjoys wearing multiple hats and being deeply embedded in the business. The ideal candidate will be a self-starter who thrives in a fast-paced, entrepreneurial environment and takes pride in keeping executives organized, offices running smoothly, and culture thriving. This role offers flexibility and autonomy, with a strong emphasis on ownership, discretion, and partnership with leadership.

This role will be ~2x a week in Westport, CT and 2x a week in Midtown.

RESPONSIBILITIES

Provide high-level executive support to the CEO, COO, and Partner, including calendar management, meeting coordination, travel arrangements, and expense processing
Manage complex scheduling across multiple executives, proactively identifying and resolving conflicts
Serve as the point person for office operations across NYC and CT, coordinating with building management, IT, and external vendors
Oversee office logistics, supplies, and general upkeep to ensure a professional and well-run environment
Partner with leadership to help build and maintain a strong internal culture, including team initiatives, events, and day-to-day engagement
Assist with light Investor Relations support, including coordinating meetings, preparing materials, and tracking follow-ups
Maintain internal systems, contacts, and documentation to support executive and firm-wide workflows
Participate in team meetings and support cross-functional collaboration
Take ownership of ad hoc projects and initiatives as they arise, always anticipating needs and next steps

REQUIREMENTS

2-3+ years of experience providing executive-level administrative support, ideally within asset management, financial services, or a fast-paced entrepreneurial environment
Proven ability to support multiple senior executives with professionalism, discretion, and sound judgment
Strong organizational and problem-solving skills with exceptional attention to detail
Excellent written and verbal communication skills
Comfortable interfacing with external stakeholders, vendors, and internal teams
Adaptable, proactive, and able to operate independently with minimal oversight
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); comfort learning new systems as needed
Bachelor’s degree required
Experience supporting office operations and working with IT/building management strongly preferred

SALARY
$110-125K base (DOE) + discretionary bonus + great benefits

HOURS
8:30/9am–5:30pm, with availability after hours as needed
1 x a week WFH - the rest split between Midtown & Westport offices

#IND1

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