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Administrative Assistant/Office Administrator at Midtown Fund (Hybrid)
New York, New YorkOur client, a fast-growing investment firm with a global footprint, is seeking a highly organized, proactive, and resourceful Administrative Assistant to support their New York office and provide coverage across the leadership team. This is a high-exposure opportunity for an early-career administrative professional who is eager to learn, take ownership, and grow within a collaborative, fast-paced environment.
The ideal candidate is polished, detail-oriented, and thrives in a role that touches all aspects of office and team support. This person will be a true utility player—supporting senior leadership, managing logistics, and ensuring the office runs seamlessly day to day.
This role is in office Monday–Thursday with work-from-home Fridays.
RESPONSIBILITIES:
REQUIREMENTS:
HOURS:
8:30am–5:30pm
Monday–Thursday: In office. Friday: Work from home
Flexibility for overtime as needed
COMPENSATION:
$75K–$85K base (DOE) + Discretionary bonus + Great benefits and perks
#IND1
The ideal candidate is polished, detail-oriented, and thrives in a role that touches all aspects of office and team support. This person will be a true utility player—supporting senior leadership, managing logistics, and ensuring the office runs seamlessly day to day.
This role is in office Monday–Thursday with work-from-home Fridays.
RESPONSIBILITIES:
- Provide comprehensive administrative support to the New York office and coverage support for the leadership team.
- Manage team calendars for senior leaders and research professionals, including scheduling internal and external meetings, issuing calendar invites, and maintaining shared group calendars.
- Coordinate complex domestic and international travel for members of the leadership and research teams, including flights, hotels, car transfers, detailed itineraries, and visa processing when required.
- Prepare full travel itineraries inclusive of meetings, logistics, and notes.
- Coordinate conference registrations and assist with preparation as needed.
- Process team expenses accurately and efficiently through Ramp.
- Liaise and coordinate with colleagues across global offices.
- Support internal and external meetings, including agenda preparation, materials, and follow-ups.
- Assist with ad hoc projects and special assignments as they arise.
REQUIREMENTS:
- Bachelor’s degree required (minimum GPA 3.0).
- 1+ year of professional office or administrative experience.
- Strong verbal and written communication skills.
- Highly organized with exceptional attention to detail.
- Ability to prioritize effectively in a fast-paced environment.
- Proactive, enthusiastic, and team-oriented mindset.
- Strong Microsoft Office skills, particularly Excel and PowerPoint.
- Demonstrates ownership, accountability, and follow-through.
- Comfortable taking direction while also working independently.
- Willing to roll up sleeves and do what’s needed to support the broader team.
- Tenacious, persistent, and willing to go the extra mile.
HOURS:
8:30am–5:30pm
Monday–Thursday: In office. Friday: Work from home
Flexibility for overtime as needed
COMPENSATION:
$75K–$85K base (DOE) + Discretionary bonus + Great benefits and perks
#IND1