Our client, an innovative, NYC based insurance company, is seeking an Executive Assistant to provide high-touch administrative and operational support to selected executive leadership. This role serves as a key point of contact, enabling their leadership team to operate efficiently and strategically within a dynamic, fast-growing environment. The ideal candidate is proactive, organized, and polished — capable of managing complex calendars, coordinating high-level meetings, organizing travel, and handling confidential information with discretion. They will also assist with project coordination and executive communications, contributing to the company’s ongoing growth and success. This is a great opportunity for to join a fast-paced, quickly growing team! This role is in the office, 5x/week. 
 

Responsibilities:

• Manage the executives’ schedules, including calendar coordination, prioritizing meetings, resolving conflicts, and ensuring efficient use of time.
• Coordinate executive travel logistics (domestic and international), prepare detailed itineraries, track expenses, and handle post-trip administration.
• Support meeting preparation and follow-up: draft agendas, collect and prepare materials, capture key discussion points and action items, and ensure timely distribution and tracking of deliverables.
• Serve as liaison between the executives and internal/external stakeholders, maintaining professional communications and prioritizing requests.
• Handle confidential and sensitive matters with discretion, representing the leadership team’s interests and maintaining high standards of professionalism.
• Assist with special projects and ad-hoc tasks, including preparing presentation decks, organizing off-site meetings or events, and coordinating cross-functional initiatives.
• Maintain executive-level filing systems (digital and physical), track deadlines and deliverables, and ensure documentation is current and accessible.
• Help streamline administrative processes, identify opportunities for efficiency improvements, and implement best practices to enhance the executive office.
• Ad hoc projects and special assignments as requested.

Requirements:

• Minimum of 5 years of experience supporting senior leadership (C-suite or equivalent) in a fast-paced corporate environment, preferably in financial services, insurance, or similar.
• Excellent calendar and time-management skills; ability to prioritize, organize, and handle multiple tasks under deadlines.
• Strong written and verbal communication skills; polished executive-level presence.
• High degree of confidentiality, discretion, judgement, and integrity in handling sensitive matters.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, etc.).
• Experience arranging international travel and managing complex logistics is a plus.
• Proactive, self-starter mindset with a service-orientation; comfortable working onsite and adapting in a growth-oriented environment.
• Bachelor’s degree preferred (Business Administration, Communications, or related field).

Salary:
$95-$110K (DOE) + discretionary bonus opportunity + great benefits + excellent PTO + Perks
 
Hours:
8:30am-5:30pm + Flexibility