Our client, a growing and dynamic private equity firm, is seeking a polished and proactive Executive Assistant to support a team of 3 investment professionals. This role is ideal for someone who thrives in a boutique and community-oriented firm, and enjoys being a key part of a diligent, high-performing team. The ideal candidate will have 3–5 years of administrative experience supporting a busy team, bring a confident, forward-thinking mindset, and take pride in being the person who keeps everything running smoothly. A strong attention to detail, polished communication skills, and a hardworking, can-do attitude are essential.

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RESPONSIBILITIES

• Answer and screen incoming calls with professionalism and discretion

• Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts

• Book and coordinate internal and external meetings, including logistics and follow-up

• Ensure professionals are fully prepared for meetings with all necessary materials and information

• Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations

• Prepare and process monthly travel and expense reports in a timely and accurate manner

• Provide back-up support to other admins during vacations or leaves, ensuring seamless coverage

• Maintain the highest level of discretion and confidentiality in all matters

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REQUIREMENTS

• 3–5 years of administrative experience supporting senior professionals, ideally in financial services

• Bachelor’s degree required

• Poised, tactful, and professional at all times

• Ability to thrive in a fast-paced, rigorous work environment with shifting priorities

• Superb written and verbal communication skills, with strong attention to detail when composing and proofing materials

• Punctual, dependable, and highly organized, with strong follow-through

• Demonstrated initiative, ownership of responsibilities, and a proactive, resourceful mindset

• Ability to work both independently and collaboratively as part of a close-knit team

• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

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SALARY
$100–125K base (DOE) + discretionary bonus + excellent benefits

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HOURS
9:00am–6:00pm (with some flexibility to be reachable after hours as needed)
Monday–Thursday in office, work-from-home on Fridays

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