Our client, a rapidly growing real estate development and technology-driven housing company, located in Midtown, is seeking a highly organized and proactive Executive Assistant. This role will support the Founder, along with the day-to-day office operations and team needs. This is a collaborative role that touches many areas of the organization, from managing office logistics to assisting with internal communications and social media efforts. Strong communication skills, professionalism, and flexibility are essential.  The ideal candidate must have a roll-up-your-sleeves mentality. This is a fast-paced, high-ownership position, and a fantastic opportunity to help contribute to growth at a mission-driven firm.


RESPONSIBILITIES

• Anticipate needs, minimize obstacles, and create capacity for the CEO to focus on high-impact initiatives
• Review, edit, and refine executive documents—including presentations, contracts, and memos—prior to leadership review
• Provide proactive visibility into upcoming deadlines, priorities, and action items for executive leadership
• Manage high-volume calendars
• Coordinate logistics for meetings and events with meticulous attention to detail and efficiency
• Arrange domestic and international travel (flights, hotels, ground transport, itineraries, security, contingencies)
• Support cross-departmental initiatives and ad hoc tasks to maintain smooth day-to-day operations
• Ensure team members are equipped with the necessary tools, technology, and resources to perform effectively
• Partner with internal teams, to ensure smooth office operations
• Handle incoming mail, deliveries, and general office logistics with efficiency and accuracy
• Contribute to the development and management of the company’s social media presence and content strategy
• Handle ongoing special assignments as needed
• Maintain flexibility and availability to provide after-hours support as needed

 

REQUIREMENTS

• Bachelor’s degree required
• 4+ years of experience in an administrative or office support role — out of a start-up, real estate, or finance is ideal, along with exposure supporting a founder
• Ability to take ownership
• Strong organizational skills and attention to detail
• A flexible, “no task too small” attitude
• Great written and verbal communication
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Able to see around corners, connect dots, and anticipate needed before it’s requested
• Comfortable working in ambiguity, energized by solving problems in real time
• Team-building events and activities, including social hours and celebrations
• Meticulous, fast, and unflappable—with a bias for clarity and action
• Operate with discretion and sound judgment; trusted to handle sensitive information with care

SALARY
$85-$120K (DOE) + Benefits + 401K + Equity + Weekly lunches and other perks!

HOURS
9:00am – 6:30/7:00pm, with flexibility as needed
This role will offer WFH on Fridays during the summer, as well as a WFH option 1-2x/month for the rest of the year
Successful candidate will have a 24/7 mentality