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Executive Assistant to Founder of Boutique Hedge Fund in Midtown
New York, New YorkOur client, a boutique hedge fund located in Midtown East, is seeking a highly capable, confident, and discreet Executive Assistant to support the Founder/CEO. This is a lean, sophisticated environment where the bar for excellence is high, the pace is fast, and the culture is polished, collaborative, and execution-driven.
The Founder travels frequently between several domestic and international locations and has a Personal Assistant based outside of New York. This EA will collaborate closely with that PA while reporting directly to the firm’s Chief of Staff. The ideal candidate brings exceptional judgment, a strong backbone, and the ability to operate as a true strategic partner to a dynamic, high-profile executive. This role is in office 5x a week in Midtown.
This role requires someone who is proactive, anticipatory, highly organized, and comfortable navigating complex, evolving demands. Some travel will be required.
RESPONSIBILITIES:
Executive Support & Partnership:
Calendar & Scheduling:
Travel Coordination:
Communication & Correspondence:
Operational & Administrative Support:
REQUIREMENTS:
WHY THIS ROLE IS EXCITING:
HOURS:
In office 5x/week, with flexibility to work from home as needed; some travel required
SALARY:
$150–$200K base + discretionary bonus + 100% covered health, dental, and vision
#IND2
The Founder travels frequently between several domestic and international locations and has a Personal Assistant based outside of New York. This EA will collaborate closely with that PA while reporting directly to the firm’s Chief of Staff. The ideal candidate brings exceptional judgment, a strong backbone, and the ability to operate as a true strategic partner to a dynamic, high-profile executive. This role is in office 5x a week in Midtown.
This role requires someone who is proactive, anticipatory, highly organized, and comfortable navigating complex, evolving demands. Some travel will be required.
Executive Support & Partnership:
- Serve as the day-to-day partner to the Founder/CEO, staying closely aligned with priorities and ongoing initiatives
- Manage and triage a high-volume inbox; oversee follow-ups, action items, and time-sensitive communications
- Act as a gatekeeper, protecting the executive’s time and managing the flow of information with discretion
- Partner seamlessly with the remote PA to ensure unified, consistent support
Calendar & Scheduling:
- Own and manage a complex, constantly shifting calendar across multiple time zones
- Prioritize competing demands and anticipate needs in advance of all meetings and commitments
Travel Coordination:
- Arrange domestic and international travel, including multi-leg itineraries, ground logistics, and real-time changes
- Travel with the Founder on occasion to ensure seamless end-to-end execution
Communication & Correspondence:
- Draft, edit, and manage emails, documents, and communications with exceptional judgment and precision
- Interface with internal teams, external partners, and key stakeholders on behalf of the Founder
Operational & Administrative Support:
- Handle expenses, reimbursements, and vendor relationships
- Support the Chief of Staff with special projects, logistics, and operational workflows
- Maintain the highest level of confidentiality at all times
- Must come from a financial services institution (hedge fund, private equity, asset management, investment banking, or similar)
- 7–10+ years supporting a Founder, CEO, or senior investment leader
- Strong backbone and ability to navigate a demanding, fast-paced executive
- Exceptional organizational skills with the ability to anticipate needs and stay several steps ahead
- Polished and concise written and verbal communication skills
- Ability to travel domestically and internationally as needed
- High discretion with proven experience managing confidential information
- Confident, steady, and able to build trusted relationships across a lean leadership structure
- High-impact partnership with a dynamic Founder/CEO
- Deep visibility into the operational and strategic rhythm of the firm
- Opportunity to support a global travel schedule and operate as a true extension of leadership
- Close collaboration with a strong Chief of Staff and remote PA
- Ideal for someone who thrives in a polished, high-performance financial environment
In office 5x/week, with flexibility to work from home as needed; some travel required
$150–$200K base + discretionary bonus + 100% covered health, dental, and vision
#IND2