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Recruiting Coordinator at Midtown Hedge Fund--5x a week in office
New York, New YorkOur client, a boutique hedge fund, is seeking an exceptionally organized and proactive Recruiting Coordinator to support their Recruiting and HR teams. This high-touch, high-visibility role is ideal for someone who thrives in a fast-paced environment, loves managing complex scheduling, and takes pride in providing a best-in-class candidate experience.
This person will spend approximately 75% of their time focused on interview coordination and daily pipeline management, with the remaining time supporting broader recruiting, HR, and people-operations initiatives. It’s an outstanding opportunity to join a sophisticated, polished team and grow within a firm that truly values attention to detail, communication, and partnership.
RESPONSIBILITIES:
Interview Scheduling & Candidate Management (75%)
REQUIREMENTS:
WHY THIS ROLE IS EXCITING:
HOURS:
8:30am–5:30pm; Monday through Friday (in office 5x/week)
SALARY:
$100K–$125K base + discretionary bonus + amazing benefits
#IND2
This person will spend approximately 75% of their time focused on interview coordination and daily pipeline management, with the remaining time supporting broader recruiting, HR, and people-operations initiatives. It’s an outstanding opportunity to join a sophisticated, polished team and grow within a firm that truly values attention to detail, communication, and partnership.
Interview Scheduling & Candidate Management (75%)
- Own all aspects of interview scheduling across multiple calendars, time zones, and seniority levels
- Coordinate phone screens, Zoom interviews, on-sites, assessments, and debrief logistics
- Serve as the primary point of contact for all candidates, ensuring a seamless, tailored experience
- Maintain and update the applicant tracking system with accuracy and urgency
- Prepare interviewers with resumes, schedules, and briefing materials
- Anticipate conflicts and manage last-minute changes with professionalism and calm
- Track recruiting metrics and help maintain pipeline visibility for the team
- Assist with sourcing, resume reviews, and initial outreach as needed
- Support onboarding, background checks, new-hire documentation, and first-day logistics
- Maintain organized and confidential employee records
- Help coordinate internal events, training sessions, and culture programming
- Partner with HR on ad hoc projects, reporting, and process improvements
- Provide general administrative and operational support to ensure recruiting runs smoothly
- 2–4+ years of recruiting coordination or talent support experience (hedge fund, private equity, or financial services strongly preferred)
- Exceptional scheduling skills across Google Workspace/Outlook, Zoom, and ATS tools
- Ultra-organized and detail-driven—comfortable juggling high-volume, fast-moving pipelines
- Poised communicator with strong written and verbal skills
- High level of discretion; ability to handle sensitive information with maturity
- Collaborative, low-ego team player with a proactive mindset
- Thrives in a polished, high-accountability environment
- Join a lean, collaborative HR/Recruiting function where your work directly impacts firm growth
- Broaden exposure to the full recruiting lifecycle and gain hands-on experience across people operations
- Opportunity to work closely with highly polished, thoughtful professionals
- A culture that values excellence, discretion, and high-touch communication
- Perfect role for someone who loves being the organizational backbone and thrives in financial services
8:30am–5:30pm; Monday through Friday (in office 5x/week)
SALARY:
$100K–$125K base + discretionary bonus + amazing benefits
#IND2