Our client, a global investment firm, is seeking a sharp and proactive Executive Assistant to support a dynamic Global Business Development team, including the Head of the team and direct reports. The ideal candidate will be bright, detail-oriented, and thrive in a fast-paced environment. This is a fantastic opportunity for someone who enjoys working on a busy team, can pivot quickly as priorities shift, and brings a resourceful, solution-oriented mindset to every task.

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RESPONSIBILITIES

• Provide high-level administrative support to a Senior Executive and Team within Business Development

• Manage complex calendars, schedule internal and external meetings, and coordinate across multiple time zones

• Arrange multi-leg domestic and international travel 

• Prepare and submit expense reports, track reimbursements, and assist with budgeting as needed

• Draft and edit documents, presentations, and correspondence (Microsoft Word, PowerPoint, Excel)

• Conduct internet research and share relevant news updates to keep the team informed

• Maintain contacts, databases, and team files; assist with CRM management

• Serve as a point of contact and liaise with internal teams and external stakeholders

• Provide general office and administrative support, including phones, filing, and office logistics

• Anticipate team needs, assist with special projects, and jump in wherever needed to keep the team running smoothly

• Maintain the highest level of confidentiality with all sensitive and proprietary information

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REQUIREMENTS

• 5-7 years of experience supporting senior-level executives, preferably in financial services

• Bachelor’s degree required

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); Salesforce experience a plus

• Excellent organizational and time-management skills with exceptional attention to detail

• Clear and confident written and verbal communication skills

• Ability to manage multiple priorities and deadlines in a fast-paced environment

• Resourceful problem-solver with a proactive approach and strong follow-through

• Team-oriented, collaborative mindset with adaptability to different working and communication styles

• Discreet and professional with a high degree of integrity

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SALARY
Up to $125-130K base + discretionary bonus

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HOURS
9:00am–5:00pm, Monday–Friday
Must be flexible to come in early or stay late as needed and to be reachable after hours 

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