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Executive Assistant to C-Suite Officer at Midtown Hedge Fund
New York, New YorkOur client, a leading multi-strategy investment firm, is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO). The ideal candidate will have 5–10 years of experience directly supporting a COO (or equivalent C-suite operational leader) within a financial services firm — hedge fund, investment manager, private equity, or multi-strategy environment strongly preferred.
This role offers a unique hybrid arrangement, as the COO is based out of state — the Executive Assistant will work in the firm’s Midtown office three days per week and remotely the remaining days. It is a high-visibility position at the center of the firm’s operations, providing a front-row seat to strategic decision-making and cross-functional collaboration. This is an exceptional opportunity for an EA who thrives in fast-paced, high-performance environments and wants to contribute meaningfully to the success of a respected investment platform.
RESPONSIBILITIES:
REQUIREMENTS:
WHY THIS ROLE IS APPEALING:
HOURS:
8:30 AM – 5:30 PM; Monday through Friday, hybrid schedule — in person 3x per week in Midtown office.
SALARY:
$125K–$150K base + discretionary bonus + amazing benefits.
#IND1
This role offers a unique hybrid arrangement, as the COO is based out of state — the Executive Assistant will work in the firm’s Midtown office three days per week and remotely the remaining days. It is a high-visibility position at the center of the firm’s operations, providing a front-row seat to strategic decision-making and cross-functional collaboration. This is an exceptional opportunity for an EA who thrives in fast-paced, high-performance environments and wants to contribute meaningfully to the success of a respected investment platform.
- Provide comprehensive, high-level administrative and operational support to the COO with professionalism, discretion, and efficiency.
- Manage an extremely active and complex calendar, coordinating internal and external meetings and ensuring all logistics are in place.
- Arrange and coordinate complex domestic and international travel; manage itineraries and process expense reimbursements.
- Prepare, compile, and distribute meeting agendas, briefing materials, and presentations; capture meeting notes and track follow-up items.
- Serve as the primary liaison between the COO and internal teams, external stakeholders, and industry partners.
- Draft, edit, and manage confidential correspondence and documents with absolute discretion.
- Partner closely with other EAs and department leaders to ensure alignment across firm-wide operational priorities.
- Support special projects, research assignments, and strategic initiatives on behalf of the COO.
- Proactively anticipate needs and take initiative to resolve issues before they escalate.
- Mandatory: 5–10 years directly supporting a COO (or equivalent C-suite operational leader) within a financial services firm — hedge fund, investment management, private equity, or multi-strategy firm strongly preferred.
- Demonstrated ability to operate in a high-performance, fast-paced, and dynamic environment.
- Strong business acumen and familiarity with financial services industry operations and terminology; experience in a high-touch, client-driven environment in other industries will also be considered.
- Exceptional written and verbal communication skills with a high level of responsiveness.
- Superior organizational skills, attention to detail, and accuracy.
- Professionalism, maturity, and sound judgment when handling sensitive and confidential information.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and enterprise calendar systems.
- Bachelor’s Degree preferred.
- Influence & Impact: Work side-by-side with the COO on initiatives that directly affect the firm’s strategic direction.
- Exposure: Gain insight into leadership-level decision-making and operations within a high-performing investment environment.
- Collaboration: Join a firm known for its supportive culture, where EAs are valued as integral members of the leadership team.
- Flexibility: Hybrid schedule with three days in the Midtown office and two days remote each week.
- Stability & Prestige: Be part of a well-established investment platform with a reputation for excellence and long-term growth.
8:30 AM – 5:30 PM; Monday through Friday, hybrid schedule — in person 3x per week in Midtown office.
SALARY:
$125K–$150K base + discretionary bonus + amazing benefits.
#IND1