Our client, a fast-growing tech startup, is seeking an Executive Assistant/Office Manager to join their NYC team. The successful candidate will be organized, collaborative and an excellent multitasker with exceptional follow-through. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to support a top executive and help get an office off the ground and contribute to growth.  This role is in the office, 5x a week                 
           

RESPONSIBILITIES

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Maintain schedules and heavy calendars
• Prepare and submit expenses reports
• Screen and forward calls, provide information, take messages 
• Prepare and manage correspondence, reports and documents
• Track meetings, contacts and projects in CRM system 
• Office Management tasks including, getting a new office fully setup and running, liaising with building management and managing vendors
• Occasionally greet guests and provide conference room maintenance and preparation before every meeting
• Weekly inventory, ordering and stocking of office supplies 
• Handle the in and outgoing mail, as well as receiving packages and transmitting them promptly to the correct individual
• Assist with preparation of presentation materials
• File, copy, scan and bind documents as needed
• Ad hoc projects and assignments as requested

 

REQUIREMENTS

• 7-8+ years of prior administrative / office support or related experience - startup experience is a plus!
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented and organized 
• Ability and willingness to take initiative 
• Proficient with Microsoft Office Suite - Google Software is a plus
• Must be dependable, hold confidentiality and possess discretion
• A flexible and positive approach to the job is a must!
• Proactive and flexible
• College degree required

SALARY
$120-$140K (DOE) + Stock options + Benefits + PTO

HOURS
9:00/9:30am-5:00/5:30pm (DOE) 




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