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Sr. Executive Assistant at Midtown Investment Firm (5x a week in office)
New York, New YorkOur client, a high-performing financial services firm is seeking a polished and proactive Senior Administrative Assistant to provide high-level support to a team on their Research and Equities team. This person will play a key role in ensuring the smooth day-to-day operations of the department, handling a mix of calendar management, travel, expense processing, project coordination, and team support. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being a true right hand to executives. This role is in office 5x a week.
RESPONSIBILITIES:
8:30-5pm + flexible for OT as needed.
SALARY:
$110-115K base + discretionary bonus + good benefits ($130-150K total cash comp)
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RESPONSIBILITIES:
- Provide executive-level administrative support including calendar management, scheduling, and meeting coordination
- Arrange domestic and international travel in accordance with firm policies
- Create and submit expense reports using the corporate accounting system
- Prepare agendas and handle logistics for meetings and conference calls, including room reservations and catering
- Act as a liaison for incoming calls and visitors; field inquiries and route as appropriate
- Maintain organized and accessible paper and electronic filing systems
- Handle confidential materials with discretion and professionalism
- Generate reports and spreadsheets for commission management and client account maintenance
- Coordinate special projects and department initiatives
- Attend conferences to assist with event logistics when needed
- Support onboarding of new hires and coordinate with IT and Facilities as needed
- Serve as point of contact with building management for facilities-related matters (repairs, drills, vendor access, etc.)
- Plan and execute internal and external client events or entertainment functions
- 5+ years of administrative experience supporting senior-level executives
- Strong attention to detail, organizational skills, and ability to prioritize
- Excellent communication and problem-solving skills
- Professional, poised, and able to handle confidential information with discretion
- Proactive, flexible, and able to work independently
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Experience with expense reporting tools and calendaring systems preferred
8:30-5pm + flexible for OT as needed.
SALARY:
$110-115K base + discretionary bonus + good benefits ($130-150K total cash comp)
#IND1