Our client, a highly reputable real estate investment company, is looking to hire a Sr. Administrative Assistant / Receptionist for their NYC office. This role is providing administrative support to executives and handling reception duties. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the upmost discretion. This is a fantastic opportunity to assist leadership at a renowned firm! This role is in the office 5x a week. 

RESPONSIBILITIES

• Support the front desk, including answering phones, greeting guests, handling mail, etc. 
• Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, restaurant reservations, ensure the executive is prepared for all meetings and events, and assist with preparation of presentation materials)
• Detailed calendar management (includes appointment reminding for constantly evolving calendars)
• Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
• Assist with operational support for the company including compiling reports and furnishing information to internal and external parties
• Phone call screening
• Expense report processing
• Coordinate travel using commercial and private airline services; itinerary preparation; passport/visas; compiling documents for travel-related meetings
• Organize and file paperwork
• Help maintain and track information
• Assist with maintaining and updating contacts and board member lists
• Discretely communicate with high profile public figures
• Basic administrative functions such as using office machines to print, scan, fax and mail packages, electronic and paper filing
• Light personal tasks, if/when needed
• Provides back-up support to other administrative staff

REQUIREMENTS

• 5+ years of applicable experience supporting executives preferably in finance
• Flexible and willing to adapt to dynamic office environment and ever-changing executive’s schedules
• Willing to take on new responsibilities and ability to execute in timely manner
• Strong time management skills, follow-through and ability to follow-up 
• Able to work well under pressure and maintain professionalism
• Are a team player; communicates effectively with others
• Strong internet research skills
• High-level of discretion / confidentiality 
• Experience with the following programs: Microsoft (Outlook, Word, Excel, PowerPoint, SharePoint), Adobe, Acrobat, Concur Travel and Expenses
• Hospitality or restaurant experience is a plus!

SALARY
$85-$92K (DOE) + Paid OT + FULLY paid Benefits from day 1 + Discretionary Bonus + 401K/contribution + Great PTO

HOURS
8/8:30am-5:30pm (DOE) + flexibility if needed



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