Our client, a dynamic asset management firm, is looking to hire a Receptionist / Facilities Coordinator for their West Palm Beach office. This position plays a dual role in ensuring a welcoming, professional front desk experience for all visitors and staff while also supporting the day-to-day operations of the office environment. This individual will be the first point of contact for the company and will manage a wide range of front desk and facility-related tasks. This role is in the office five days a week.


RESPONSIBILITIES:

• Greeting guests and telephone coverage.
• Daily office opening, set-up.
• Sorting out and distributing mail and packages.
• Provide oversight and support for Facilities.
• Vendor agreements and vendor communication.
• Maintenance of office operations and cleanliness.
• Internal and external relationship management. Including all serving vendors (cleaning crew, lobby desk, food deliveries, etc.).
• Track parking usage / access data.
• Monitor and maintain inventory of office and facility supplies.
• Coordinating building security.
• Coordinating and setting up seats for traveling employees.
• Manage COI request for the building.
• Provide support to external teams on special projects on an as needed basis.
• Provide back up for the Office Assistant as needed.
• Stocking of pantries and kitchens supplies.

RESPONSBILIITES:

• 3+ years working in similar role, within financial services industry preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Comfortable using office equipment such as multi-line phones, printers, and visitor management systems.
• Experience opening new office locations preferred.
• Professional and friendly demeanor with excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to interact with employees, vendors, and visitors at all levels.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Strong time management skills and ability to prioritize effectively.
• Ability to lift up to 25 lbs. and move light office furniture or supplies when needed.
• Flexibility to occasionally support after-hours events or facility-related needs.
• Reliable and punctual, with a strong sense of responsibility and ownership.
• Bachelor's degree preferred but not required.

SALARY
$80-$90K + FULLY covered benefits + Discretionary Bonus Opportunity + 401K / match + Excellent perks!

HOURS
8:30am-5:30pm (DOE) + flexibility if / when needed 




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