Our client, a well-established investment firm with a decades-long track record is seeking a high-level Executive Assistant to support the CEO and one other senior executive. This role requires exceptional organizational, communication, and interpersonal skills, and offers the opportunity to contribute to a fast-paced, collaborative environment. The ideal candidate will have a proven ability to handle highly confidential matters with discretion and to juggle a range of administrative responsibilities with poise and professionalism. This role is in office 5x a week and does require 24/7 availability. 

RESPONSIBILITIES: 

Calendar & Scheduling

• Manage and prioritize complex calendars for the CEO and a senior executive

• Coordinate meetings, calls, and events across multiple time zones

• Prepare detailed daily itineraries and anticipate scheduling conflicts

Communication & Correspondence

• Screen and prioritize incoming calls and emails

• Draft and edit emails, letters, and other documents on behalf of the CEO

• Act as a liaison with internal stakeholders and external partners

Travel Management

• Plan domestic and international travel (including private aviation)

• Coordinate accommodations, ground transportation, and logistics

• Handle all travel documentation and provide real-time travel support

Meeting & Event Coordination

• Prepare materials for board and executive meetings

• Schedule internal and external meetings and manage room/tech logistics

• Track action items and follow-up after meetings

Project & Administrative Support

• Manage executive compliance reporting and special projects

• Maintain executive files and handle sensitive documents

• Process expense reports and monitor budgets

• Provide backup support to other EAs as needed

REQUIREMENTS: 

• 7–10+ years of executive assistant experience, ideally supporting C-suite

• Bachelor’s degree preferred

• Experience in a fast-paced corporate or investment environment

• Strong proficiency in Microsoft Office Suite and calendar management systems

• Excellent written and verbal communication skills

• Highly detail-oriented with strong time management and problem-solving abilities

• Ability to exercise sound judgment and maintain absolute confidentiality

• Team-oriented, proactive, and adaptable with a “no task too big or small” mindset

• Strong interpersonal skills with a client-service mentality

HOURS: 

8:30-5:30pm + 24/7 avail Monday through Friday 

SALARY: 
$150-200K base + discretionary bonus + great benefits! 

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