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Temp to Perm Receptionist w/ Facilities Responsibilities at Asset Management Firm
New York, NYOur client, an asset management firm in Midtown East, is looking to hire a temp to perm Receptionist with facilities responsibilities. Strong attention to detail, a proactive approach, and a roll-up-your-sleeves mentality is key. This is a fantastic opportunity to be part of a collaborative and dynamic team! This role is in the office, 5x a week.
Responsibilities:
• Greet, welcome and escort visitors and employees with a warm, professional, and courteous demeanor.
• Provide information and serve as a single point of contact for visitors and employees.
• Monitor daily e-mails and office messaging platforms and respond according to service level agreement.
• Answer and direct incoming calls to the appropriate personnel.
• Manage meeting room calendar bookings.
• Ensure guests are registered for building access and the appropriate parties receive arrival notifications.
• Ensure the Reception, conference rooms, storage rooms, public space, and mother’s lounge are neat and organized.
• Maintain inventory and appearance of the kitchens and copy rooms ensuring supplies are fully stocked.
• Sort and distribute incoming mail (including packages and newspapers).
• Process FedEx, UPS, USPS mailings and messenger services.
• Manage printer fleet and schedule service as required.
• Manage record storage and shredding services.
• New hire support.
• Manage hotel office reservations.
• Support the receiving, set-up, and breakdown of in-office catering.
• Identify opportunities to implement efficient workflows, as well as enhance the employee and guest experience.
• Maintain vendor relationships and contact information.
• Adhere to budgets and identify opportunities to cut costs.
• Collaborate with other departments to optimize Reception services.
• Address, resolve and escalate issues in an effective and timely manner.
• Perform other duties as assigned.
Qualifications:
• Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
• Communication: Excellent and professional communication skills for coordinating with staff, other departments, and vendors.
• Attention to Detail: Ensures work is completed with accuracy.
• Adaptability: Flexibility to adapt to change and unexpected situations.
• Must be able to lift 50 lbs.
SALARY
$30-$32/hr. (DOE)
HOURS
8:30am-5:30pm + flexibility as needed
#IND1
Responsibilities:
• Greet, welcome and escort visitors and employees with a warm, professional, and courteous demeanor.
• Provide information and serve as a single point of contact for visitors and employees.
• Monitor daily e-mails and office messaging platforms and respond according to service level agreement.
• Answer and direct incoming calls to the appropriate personnel.
• Manage meeting room calendar bookings.
• Ensure guests are registered for building access and the appropriate parties receive arrival notifications.
• Ensure the Reception, conference rooms, storage rooms, public space, and mother’s lounge are neat and organized.
• Maintain inventory and appearance of the kitchens and copy rooms ensuring supplies are fully stocked.
• Sort and distribute incoming mail (including packages and newspapers).
• Process FedEx, UPS, USPS mailings and messenger services.
• Manage printer fleet and schedule service as required.
• Manage record storage and shredding services.
• New hire support.
• Manage hotel office reservations.
• Support the receiving, set-up, and breakdown of in-office catering.
• Identify opportunities to implement efficient workflows, as well as enhance the employee and guest experience.
• Maintain vendor relationships and contact information.
• Adhere to budgets and identify opportunities to cut costs.
• Collaborate with other departments to optimize Reception services.
• Address, resolve and escalate issues in an effective and timely manner.
• Perform other duties as assigned.
Qualifications:
• Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
• Communication: Excellent and professional communication skills for coordinating with staff, other departments, and vendors.
• Attention to Detail: Ensures work is completed with accuracy.
• Adaptability: Flexibility to adapt to change and unexpected situations.
• Must be able to lift 50 lbs.
SALARY
$30-$32/hr. (DOE)
HOURS
8:30am-5:30pm + flexibility as needed
#IND1