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Executive and Personal Assistant to C-Suite Exec of Midtown Hedge Fund
New York, New YorkOur client, a Hedge Fund in Midtown, is seeking an experienced and motivated individual to support a C-Suite Exec on a wide range of business and personal, non-business-related tasks. This is an exciting opportunity to manage the professional and personal needs of a highly engaged Executive who is deeply involved in every facet of the firm. The ideal candidate must be highly discreet, proactive, and possess exceptional communication skills. Candidates should have a minimum of 7+ years of experience supporting a C-level executive in a hybrid EA/PA capacity. This firm is dynamic and looking for a person with no ego and happy to pitch in attitude. This role is in office 5x a week with 24/7 availability as needed.
RESPONSIBILITIES
SALARY:
$130–190K base + generous bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays
HOURS:
8:30 AM – 5:30 PM + 24/7 mentality
- Manage a very active business and personal calendar; act as a true "gatekeeper" to the Executive
- Coordinate complex domestic and international travel (both commercial and private), including detailed itineraries
- Prepare any required visas or passport renewals for international travel
- Organize personal and professional dinners, car services, and events
- Schedule and prioritize meetings with high-level stakeholders
- Keep Executives on schedule at all times
- Order daily lunch for the CEO and catering for meetings as needed
- Make dinner reservations, schedule doctor appointments, and purchase tickets for events
- Track and collect receipts for all travel-related expenses and prepare expense reports
- Liaise with philanthropic organizations as needed
- Handle personal shopping, gift buying, returns, and errands
- Assist in researching and planning company events including budgeting, guest list management, venue sourcing, and vendor coordination
- Provide general support including light research and preparation of presentations
- Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations for personal matters
- Personal needs ranging from home projects and home management or purchases and car repairs; scheduling doctor’s visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects
- Bachelor’s Degree required
- 7+ years of administrative experience supporting a C-level executive
- Highly proficient in Microsoft Outlook
- Absolute discretion and professionalism
- Excellent verbal and written communication skills
- Proactive and self-motivated with strong problem-solving skills
- Extremely detail-oriented and organized
- Able to take direction and follow through
$130–190K base + generous bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays
HOURS:
8:30 AM – 5:30 PM + 24/7 mentality