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Administrative Assistant to support boutique law firm in NYC
NY, NYOur client, a boutique law firm located in NYC, is looking for a detail oriented administrative assistant to help provide support to their office. This person should have high attention to detail and have a roll-up-your-sleeves mentality. Law experience required and an understanding of litigation support preferred. This role will entail a broad range of responsibilities involving the handling of confidential information. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the upmost discretion. This role is in office, 5x a week.
RESPONSIBILITIES
REQUIREMENTS
Up to $60K (DOE)
HOURS
8:30/9am-5:30/6pm (DOE) + flexibility as needed
#IND1
RESPONSIBILITIES
- Law experience required and an understanding of litigation support preferred.
- Coordinate meetings for Founder and liaise with internal and external parties.
- Ensure team is prepared for all meetings, assist with preparing meeting materials as needed
- Calendar management and updating Contacts
- Perform administrative functions for entire office
- Organize and electronically file legal documents
- Assist with preparing documents and gathering signatures
- Establish and maintain filing and equipment organization systems, when necessary
- Maintain IT supplies inventory; assist with placing and expediting orders; verifying receipt of orders
- Perform miscellaneous job-related duties as assigned
REQUIREMENTS
- 3+ years of experience in an Administrative Services role; law experience preferred but not required
- Must be extremely reliable and have a positive attitude
- Conserve teams time by being proactive, solution-oriented and a confident communicator
- Exhibit flexibility and are willing to adapt to dynamic office environment
- Resourceful and creative in completing certain tasks without much direction or instructions
- Willing to take on new responsibilities and can be held accountable for the completion of all assignments
- Possess the ability to follow-up with all parties involved to make sure tasks are completed correctly and on time
- Have the ability to work well under pressure and maintain professionalism under all circumstances
- Team player and are willing to help others
- Must be well versed in Google Office and Microsoft Word/Excel and have strong internet research skills
Up to $60K (DOE)
HOURS
8:30/9am-5:30/6pm (DOE) + flexibility as needed
#IND1