Our client, a boutique asset management firm is looking to hire a ROCKSTAR Ongoing Temp EA/PA/OM to support their small office of 4.  This is an exciting opportunity to work alongside an incredible group of individuals at a growing firm!  The ideal candidate will have 2-3 years of administrative experience out of finance. You will be a key member of the team and help the office to flow in a timely manner as well as assisting other departments on certain tasks. This role is 3x days a week in-office and if it goes permanent, will go up to 5x days a week in-office.
 
RESPONSIBILITIES

• Answering and directing all incoming calls.
• Managing reception for the office which may include; meeting and greeting clients, scheduling messengers, arranging fed-ex package deliveries, and maintaining the conference room spaces.
• Managing the conference room schedule and ordering catering for meetings.
• Maintaining appearance of common areas.
• Maintaining office equipment.
• Calendar management, travel arrangements and expense reports for 3 Managers.
• Oversight of all day-to-day office operations.
• Coordinating vendor services for office needs which may include researching, interviewing and overseeing certain vendor services.
• Coordinating timely repairs and maintenance of office space and equipment.
• Assisting with the execution of office moves, space build-out and modifications.
• Ensuring sufficient office supplies sand snacks are maintained.
• Reviewing and approving office invoices on a timely basis.
• Sort and distributes incoming mail.
• Assisting with various ad-hoc projects.

 
REQUIREMENTS

• 2-3 years of financial experience
• Positive and upbeat attitude
• Ability to juggle many tasks and responsibilities
• Proficient in Microsoft Office including Word, Excel and PowerPoint

 
SALARY
$(DOE)
 
HOURS
9am-5pm + flexibility for minimal OT as needed