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Executive Assistant to support the Executive Committee at dynamic, boutique insurance firm - role based in Chicago
Chicago, ILOur client, a growing New York-based and dynamic insurance company, is looking to hire an Executive Assistant in Chicago to provide support to their Executive Committee. The successful candidate will have 8-12 years of solid Executive Assistant experience and a positive and flexible attitude. This is a great opportunity for someone who is looking to assist a dynamic, collaborative and fast-paced firm! This a highly engaged and entrepreneurial environment so candidate must have an ‘all hands on deck/ roll up your sleeves’ mentality.
RESPONSIBILITIES
$120-140K base + discretionary bonus opportunity + benefits
HOURS
Will be a combo of wfh and office 1-2x a week.
#IND1
RESPONSIBILITIES
- Complex calendar management resolving any conflicts or overlapping meetings
- Arrange internal and external meetings and video calls
- Book international and domestic travel including flights and accommodations.
- Register executives for conferences and prep them with materials
- Coordinate catering for meetings
- Assist with personal tasks such as doctors appointments, dinner reservations, events/parties, gifts, etc.
- Review, edit and complete expense reports
- Assist in creating PowerPoint presentations, Excel or Word documents, agendas and other reports as needed
- Serve as backup EA as needed
- Work with other EA's for internal companywide events
- Proactively anticipate work assignments whenever possible
- Work with departments in need of extra help; and other reasonably related duties as assigned
- Ad hoc duties as requested
- 8-12 years of solid EA experience
- Bachelor’s Degree required
- Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite
- Strong organizational skills and attention to detail
- Ability to work independently with strong follow-through skills
- Excellent communication skills – both verbal and written
- Flexibility to juggle moderate degree of multiple and changing priorities
- Resourcefulness in executing projects
- Positive and collaborative attitude is key!
$120-140K base + discretionary bonus opportunity + benefits
HOURS
Will be a combo of wfh and office 1-2x a week.
#IND1