View all jobs
Executive Assistant to C-Suite Executives at Fin-Tech Firm in Midtown
New York, New YorkOur client, a fast growing Fin-Tech Firm, located in Midtown, is looking to bring on an exceptional Executive Assistant to support a team of C-Suite executives (3). This is a fast moving, fast growing firm and the ideal candidate is dynamic, proactive, capable and can hit the ground running in this seat. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support with detailed itineraries, work on operations-related projects, be proactive with evolving business needs, and be a trusted partner to multiple C-Suite executives. This role is in office 4x a week.
RESPONSIBILITIES:
8:30-5:30PM + some OT
SALARY:
$100-140K base (DOE) + discretionary bonus + fantastic benefits + 401K
#IND1
RESPONSIBILITIES:
- Provide proactive and strategic administrative task management - you will act as the gatekeeper, advocate, and liaison
- Implement effective time management strategies to optimize the executives’ focus and productivity - You will constantly tackle, block, and prioritize how an executive is spending their time with the ultimate goal of enabling them to do their best work
- Cultivate cross-functional relationships between internal and external stakeholders
- Ensure executive is appropriately prepared for all meetings by collecting, prioritizing, and preparing information and materials for upcoming engagements, including planning for road shows and conferences
- Coordinate extensive travel calendar and all associated logistics with global meetings and projects
- Draft communication and correspondence on behalf of the executive
- Track expenses and monitor budgets on behalf of the executive’s department
- Proactively identify process improvements and opportunities to enhance support of executive
- Liaise and build relationships between executives and their EAs across the organization
- 7+ years of prior experience supporting a C-Suite executive in a high growth environment
- Strong organizational, time management, project management, and problem-solving skills paired with proactive/positive attitude, attention to detail, and emotional intelligence
- Superior verbal and written communication skills, with experience in creation and management of executive-level communications
- High level of integrity; ability to handle confidential and sensitive information with discretion and ability to remain calm under pressure
- Agility to navigate a dynamic and fast-moving environment, prioritize conflicting needs, and adapt as required.
- Strong work ethic and positive attitude paired with a willingness to collaborate and work across different teams, leaders, and peers in a global setting
- Business oriented mindset, with a fundamental understanding of key business drivers and the capital markets landscape
- Comfortable working across multiple time zones
- Willing to work out of our midtown office in NYC 4 days per week
8:30-5:30PM + some OT
SALARY:
$100-140K base (DOE) + discretionary bonus + fantastic benefits + 401K
#IND1