Our client, a high-profile, global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's top performing partners located in Washington, D.C.  This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in high-stakes corporate cases.  The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

RESPONSIBILITIES
• Manage busy professional and personal calendar for very busy Partner who leads the firm in business and revenue and chairs a large practice group.  
• Coordinate all travel planning for business and personal trips
Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.
• Monitor closely partner’s email for meetings to schedule and events to calendar.  
• Be an energetic and proactive problem solver.   
• Be promptly responsive to calls, emails, and texts from partner during office hours of 8:00 am to 8:00 pm and occasionally after hours and in weekends.  
• Review, edit, and finalize law firm bills to submit to clients.
• Regular follow up with clients concerning outstanding bills.  
• Prepare and finalize engagement letters for clients.  
• Run conflict checks of potential new clients.  
• Review and edit presentations to prospective clients.  
• Ensure timely submission of expenses for reimbursement of business trips. 
• Ensure Partner is always prepped for meetings
• Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
• Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner
Ensure timely tracking of attorney time and timely recording in law firm time system.  
• Build credibility, establish rapport and maintain communication with all clients and internal employees
• Help with light event planning - firmwide and personal
• Ensure continued legal education is reported and logged with various bars and professional organizations. 
• Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities.   
• Assist with ad hoc projects as needed
• Run errands, including personal errands, as needed
 
REQUIREMENTS
• 10+ years of Executive/ Personal Assistant experience supporting a senior level executive
• Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
• Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
• Outstanding written and oral communication skills
• Proficient in Microsoft Office
• Extremely discreet
• Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. 

SALARY
$150-175K base + discretionary bonus

HOURS
8:00 am - 8:00 pm on computer, with ability to be on call regularly after hours and on weekends.  
**Flexibility to work from home, especially when the executive is traveling.**

 

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