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Catch-All Executive/Personal Assistant at Venture Capital Firm in Soho
New York, NYOur client, a boutique venture capital firm is looking to hire a ROCKSTAR EA/PA to support several investment professionals in their Soho office. In this position, the candidate must be detail oriented and able to prioritize well as this team is extremely busy. The successful candidate should have at least 5-7+ years of administrative experience, preferably within finance. This is a small firm and the candidate must have also have a team-player mentality and ability to wear many hats with a “no-job-beneath-me” mentality. This candidate MUST be proactive, a self-starter and can keep up with a very fast paced environment. This role is Tuesday-Thursday in-office and Monday’s & Friday’s are WFH.
RESPONSIBILITIES
REQUIREMENTS
SALARY
Up to $140K (DOE) on a base + discretionary bonus + 100% paid benefits
HOURS
TBD + flexibility for 24/7 avail via phone and email
RESPONSIBILITIES
- Cover phones and prioritize calls
- Schedule meetings and conference calls and rearrange any conflicts
- Arrange domestic and international travel including flights, hotels, car services and dinner reservations. Process Visas and update passports as needed
- Manage heavy calendars
- Process expenses reports and travel reimbursements
- Handle personal work as requested
- Help with daily office management/office operations
- Vendor management
- Greet guests, clean conference rooms, etc.
- Assist with some human resources support
- Schedule and arrange for conferences/events and send materials needed prior to conference
- Assist with research and projects as needed
REQUIREMENTS
- 5-7+ years of administrative experience
- Finance experience preferred
- Bachelor's degree is required
- Poised and polished demeanor
- Close attention to detail is a must
- Ability to work independently as well as part of a team
- Superb written and verbal communication skills
- Proficiency with Microsoft Office
- Able to keep up with a very fast paced environment
- MUST be proactive and a self-starter
SALARY
Up to $140K (DOE) on a base + discretionary bonus + 100% paid benefits
HOURS
TBD + flexibility for 24/7 avail via phone and email